CONSTITUTION OF THE 1992 CLASS OF KOFORIDUA SECTECH
We the Members of the 1992 Class of Koforidua Sectech, hereinafter referred to as “the Group”, desiring to form an Old Students Charitable Organization aimed towards reigniting the bond that existed amongst us, building a social network to help support each other in times of joy and sorrow, building a professional network system to help support and/or advance the careers and/or business interests of the Members and endeavoring by any means necessary to advance the cause of our alma mater through charitable activities, do ordain and establish this Constitution for the Group.
Vision: To form a strong union of Members, motivated solely by the shared ideal that the bonds we created amongst us between 1987 and 1992 should not be wasted, but rather should be reignited and harnessed to advance the socio-economic interests of the Members, as well as the institutional progress of our alma mater.
Mission: To mobilize all Members of the 1992 Class of Koforidua Sectech, create a social and professional network that provides charitable support, encouragement and comfort to Members in times of need, celebrates the advancement and achievements of Members and contributes (financially or otherwise) to the advancement of the institutional goals of Koforidua Sectech.
1.0. NAME: The name of the Group shall be “1992 Class of Koforidua Sectech”.
ARTICLE 2: AIMS AND OBJECTIVES
The Group shall endeavor to achieve the following:
2.1. Serve as a Conduit to bring all Members of the 1992 Class of Koforidua Sectech together.
2.2 Build Cooperation amongst the Members of the 1992 Class of Koforidua Sectech in order to promote the vision of the Group as provided above.
2.3. Establish a Firm partnership with Koforidua Sectech Old Students Association, also known as Mmarima Mma (KOSOSA) and the administration of the Koforidua Senior High Technical School (KSTS) to assist in assessing the needs of the school and planning and implementing projects aimed at improving the various infrastructure and image of the school.
2.4. To solicit funds for Koforidua Senior High Technical School for (1) Advancement of education through provision of resources and financial aid, (2) Special financial support in the form of awards to encourage girls to take up science and engineering courses.
2.5. Create a Professional Network aimed at facilitating employment connections between unemployed Members and other Members in position to offer employment or employment counseling, as well as facilitating the referral of business amongst Members.
2.6. Create a Social Network aimed at cultivating a fraternity to share experiences of Members, debate and exchange ideas of social, cultural, economic and political importance, pursue implementation of ideas conducive to the development of Ghana, and contribute to the common good of our communities whenever feasible.
2.7. Plan, Coordinate, Implement and Monitor various infrastructural development projects in the school, both independently and as a supplement to the activities of KOSOSA.
2.8. Generate Funds to finance infrastructural development projects sponsored by KSTS Class of 92 through collection of dues, solicitation of donations and funds, as well as engaging in other fundraising activities as and when the Group deems necessary.
2.9. Establish and Maintain various social media platforms to ensure Members are connected and have the ability to interact with other Members in furtherance of 2.6 above.
2.10. Ensure that, to the extent necessary and permissible, the Group is registered as a non-profit charitable organization in each jurisdiction in which it carries out any significant activity as such registration shall be required and/or permitted by any jurisdiction’s laws and regulations.
ARTICLE 3: MEMBERSHIP
3.1. Membership of the Group shall be open to anyone who enrolled in KSTS in the 1987 academic year as a Form 1 student and/or graduated from KSTS in 1992 as a Form 5 student. The Group reserves the right to grant Membership to persons not falling squarely within the above-described criteria. Should such a person request or be proposed for admission, the Group shall debate whether the person should be granted Membership and the approval of a majority of Members in good standing shall be required to admit such person as a Member.
3.2. Any Member can propose admission of anyone who qualifies for Membership (or warrants special consideration pursuant to 3.1 above) to the Executive Committee and, barring a vote by a majority of the existing Members of the Group to deny such person Membership, such person shall be admitted as a Member of the Group.
3.3. The Executive Committee shall have the power to suspend or recommend termination of membership of any Member upon the approval of the Group by a majority of the existing Members. This power shall be invoked: 1.) In the event a Member is found to have repeatedly violated any of the Guiding Principles set forth in Article 4 below and after being counseled to refrain from such violations; and/or, 2.) In the event a Member persistently brings the name of the Group in disrepute through acts and/or omissions and after being counseled to refrain from such acts and omissions.
ARTICLE 4: GUIDING PRINCIPLES
The Members of the Group shall:
4.1. Not discriminate against any Member or Member’s relative on the basis of the person’s race, gender, country of residence, national origin, sexual orientation, political affiliation, religion or ethnicity. The Members of the Group shall refrain from making any derogatory or offensive statements about any Member or Member’s relative on any social platform maintained by the Group.
4.2. Not condone, tolerate, countenance or disseminate any material, statements, comments, insinuations or innuendos of an offensive, discriminatory, overly vulgar and/or incendiary nature directed at a particular Member, a Member’s relative, any ethnic group or any religious sect;
4.3. Promote a culture conducive to the full exercise of each Member’s rights of free speech, freedom of association and freedom of religion. In this regard, the Group shall not censor any form of speech by any Member unless the Executive Committee shall determine such speech violates the
principles of the Group and a majority of the Members shall agree with the Executive Committee’s determination.
4.4. Promote a culture of fraternity based on principles of mutual respect, empathy and consideration for the background and experiences of all Members.
ARTICLE 5: ORGANIZATIONAL STRUCTURE
The following shall be the organizational structure for the smooth and efficient running of the
5.1. EXECUTIVE COMMITTEE, comprised of the following:
5.3. VICE PRESIDENT;
5.4. ADMINISTRATIVE SECRETARY;
5.5. FINANCIAL COMPTROLLER; and
5.7. NON-EXECUTIVE COMMITTEE, comprised of the following:
5.8 LOCAL ORGANIZER
5.9 VICE LOCAL ORGANIZER
ARTICLE 6: RESPONSIBILITIES OF EXECUTIVE
6.0.0 – THE PRESIDENT OF 1992 CLASS OF KOFORIDUA SECTECH SHALL:
6.1.1. Be the leader and spokesperson of the Group;
6.1.2. Preside at all meetings of the Group, whether in person or by electronic means;
6.1.3. Be responsible for the proper, smooth and efficient running of the Group in accordance with the Guiding Principles of 1992 Class of Koforidua Sectech as set forth above;
6.1.4. Direct the Administrative Secretary to convene meetings as required under this Constitution and ensure that the accounts of the Group are made available to and for review by the Executive Committee every three (3) months;
6.0.5 Answer questions relating to all pending business of the Group in order to facilitate the activities of the Members; and,
6.0.6. Shall be a signatory to the bank accounts (either local or international) of the Group, only to the extent feasible.
6.1.1 – THE VICE PRESIDENT OF 1992 CLASS OF KOFORIDUA SECTECH SHALL:
6.1.2 Deputize in the stead of the President when the President is unavailable;
6.1.2. Perform functions as delegated by President;
6.1.3. Preside at 1992 Class of Koforidua Sectech meetings in the absence of the President; and,
6.1.4 Shall be a signatory to the bank accounts (either local or international) Of the Group, only to the extent feasible.
6.2.1. – THE ADMINISTRATIVE SECRETARY OF 1992 CLASS OF KOFORIDUA SECTECH SHALL:
6.2.2. Be the custodian of all records of The Group;
6.2.3. Ensure that the decisions of the Group are sufficiently communicated to all stakeholders and interested parties;
6.2.4. Build administrative systems for the smooth running of the Group;
6.2.5. Issue notices to all 1992 Class of Koforidua Sectech stakeholders and Members through agreed to means of communication to inform them of meetings of the Group;
6.2.6. Keep records of all 1992 Class of Koforidua Sectech meetings.
6.3.1. – FINANCIAL COMPTROLLER OF 1992 CLASS OF KOFORIDUA SECTECH SHALL:
6.3.2. Be in charge of all financial duties;
6.3.3. Assist in raising funds for the Group;
6.3.4. Implement financial control systems to ensure the Group’s accounts are properly kept;
6.3.5. Sanction all 1992 Class of Koforidua Sectech expenditure;
6.3.6. Submit income and expenditure statements to any meeting of the Group when required to do so;
6.3.6 Prepare and present financial statements annually.
6.3.7 Shall be a signatory to the bank accounts (either local or international) of the group, only to the extent feasible.
6.4.1. – MEMBER-AT-LARGE OF 1992 CLASS OF KOFORIDUA SECTECH SHALL:
6.4.2. Assist the Executive Committee as needed; and,
6.4.3. Participate in all Executive Committee meetings;
6.5.1 – THE EXECUTIVE COMMITTEE SHALL:
6.5.2 Serve as the governing body and direct the activities of the Group;
6.5.3 Have the power to appoint Standing and Ad hoc committees for specific assignments such as advising on specific matters or investigating and making recommendations on disciplinary issues;
6.5.4 Shall be entrusted with the safekeeping and management of all properties of the Group;
6.5.5 The term for all Executive Committee positions shall be two (2) years and is open to all members irrespective of geographical location;
6.5.6 No Member may serve as President for more than two consecutive terms, unless and until two full consecutive terms have elapsed since that Member last served as President for two consecutive terms.
6.6.0 – THE LOCAL ORGANIZER OF 1992 CLASS OF KOFORIDUA SECTECH:
6.6.1. Must be resident in the 3 main jurisdictions of Ghana, USA or UK;
6.6.2. Will assist the Executive Committee for the proper, smooth and efficient running of the Group in accordance with the Guiding Principles of 1992 Class of Koforidua Sectech as set forth above;
6.6.3. Will be responsible for organizing any local activities as directed by the Executive Committee;
6.6.4. Shall be a signatory to the bank accounts of the group, only to the extent feasible.
6.7.1 – THE VICE LOCAL ORGANIZER OF 1992 CLASS OF KOFORIDUA SECTECH:
6.7.2 Must be resident in the 3 main jurisdictions of Ghana, USA or UK;
6.7.2. Shall deputize in the stead of the Local Organizer when he is unavailable;
6.7.3. Shall perform functions as delegated by Executive Committee;
6.7.4 Shall be a signatory to the local bank accounts of the group, only to the extent feasible.
6.8.1 – THE NON-EXECUTIVE COMMITTEE SHALL:
6.8.2 Serve as local organizers of all activities of the Group in Ghana, USA or UK, as directed by the Executive Committee;
6.8.3 Shall be entrusted with the safekeeping and management of all local properties of the Group as directed by the Executive Committee;
6.8.4 The term for all Non-Executive Committee positions shall be two (2) years;
6.9.1 – BANK ACCOUNTS AND SIGNATORIES:
6.9.2 Where possible, the group shall operate bank accounts in the 3 main jurisdictions: Ghana (both Ghana Cedi and Dollar accounts), UK, and USA;
6.9.3 Each such bank account should have a minimum of 2 but not more than 4 signatories;
6.9.4 Signatories to such accounts may be preferably members of the Executive Committee or Non- Executive Committee, where applicable;
6.9.5 Any withdrawal from these bank accounts should be based on the directive or approval of the Executive Committee, irrespective of the location of the bank account.
6.9.6 Membership dues or donations should be paid directory into any of these 3 bank accounts where applicable and the Executive Committee and/or signatories notified.
ARTICLE 7: POWERS AND FUNCTIONS OF 1992 CLASS OF KOFORIDUA SECTECH
7.1. Empowered to create, program, restructure, capacitate or disband any of its structures in the course of executing its mandate.
7.2. Empowered to receive and consider programs, plans and proposals for development of any project within KSTS.
7.3. Empowered to approve or recommend rejection to relevant authorities of any project which is seen to be detrimental to KSTS.
7.4. Empowered to influence the implementation of programs, projects and issues that affect students of KSTS.
ARTICLE 8: NOMINATION AND ELECTION
8.1. Members of the Executive Committee shall be elected by all Members in free and fair elections organized by an Electoral Commissioner and his assistant, who shall be elected at a general meeting to handle general elections.
8.2. The Electoral Commissioner shall conduct general elections subject to the provisions of this Article. Any Member in good standing may nominate a candidate supported by at least two (2) other Members in good standing.
8.3 Voting shall be done by the use of any electronic means approved by a majority of the Group.
8.4 In case of a tie, a fresh election shall be conducted by the Electoral Commissioner on the same day.
8.5. Only Members in good standing shall be eligible for candidacy for an Executive Committee position as well as vote to elect others to any such position.
8.6. A Member in good standing is any Member who is current on his dues and is involved in the activities of the Group.
ARTICLE 9: REMOVAL FROM OFFICE
9.1. Members of the Group reserve the right to remove from office any Executive for abuse of office, inefficiency and /or for any conduct prejudicial to the good name or welfare of the Group. Any intent to remove an Executive from such office shall be preceded by one month’s written notice to all
Members prior to a regular general meeting or a special general meeting called specifically to consider such removal. The notice shall be supported by at least five (5) Members and shall state the reasons for the proposed removal. Any ensuing removal shall be carried out under the supervision of the Executive Committee and shall be accomplished by way of voting as provided for in Article 8 above. The Executive sought to be removed shall be entitled to a reasonable amount of time in which to present evidence/information in defense of the removal action.
9.2. Any Executive Committee member of the Group who wishes to resign shall provide the Executive Committee at least one month’s written notice before the actual date of resignation. The Group, through a vote under Article 8, reserves the right to accept or reject any such resignation
ARTICLE 10: BYE ELECTION
10.1. Where an Executive Committee position becomes vacant before expiration of the two (2) year term, such position shall be filled by a bye-election in accordance with the provisions of Article 8 of this Constitution.
10.2. A vote of no confidence, tantamount to a removal action under Article 9, and pursuant to said Article, may be taken regarding any member of the Executive Committee or a member of an Ad hoc or Standing Committee whose conduct is deemed to be against the interest and welfare of the Group.
ARTICLE 11: FINANCE
11.1. The funds of the Group shall be obtained through:
a. Nonrefundable Monthly Dues of GH¢ 20 per Member resident in Ghana, £15 per Member for Members resident in the United Kingdom and $15 per Member for all other Members;
b. Fundraising and solicitation of donations as shall be agreed upon by the Executive Committee and ratified by the general body of the Group;
11.2. Where feasible, the Group shall operate three bank accounts in Ghana (both Ghana Cedi and Dollar accounts), United Kingdom and United States, respectively. If registration of the Group is necessary for the set up and maintenance of such accounts, the Executive Committee shall cause such registration to be made. In the interim, the Executive Committee may designate a Member in Ghana, United Kingdom and United States, respectively, to collect and deposit monthly dues and other donations in the Member’s personal account until the Group can open and maintain a bank account in each jurisdiction.
11.3. All expenditures of the Group shall be pre-approved by the Executive Committee, The Group shall only spend funds it has raised through Monthly Dues and any donations. The Group shall not incur any debt obligation.
ARTICLE 12: CHARITABLE SUPPORT TO MEMBERS
12.1. Financial support levels shall be determined for the group from a maximum of GH¢ 2,000.00 (or $500 equivalent for those resident abroad). Support levels for members or relations shall be:
Member – 100%
Spouse – 100%
Parents – 75%
Child (0 – 21 years) – 50%
Benefits Amount (GH¢)
On the death of a Member, Member’s spouse, mother, father or child, the Group shall present 90% (GH¢ 1,800 or GH¢ 1350 or 900) of the entitled benefit to the Member or his or her immediate family and 10% (GH¢ 200 or GH¢ 150 or GH¢ 100) to the extended family.
12.2. Where a Member, Spouse or Child is hospitalized for a serious illness, as shall be determined by the Executive Committee, the Executive Committee shall solicit contributions from all Members and the funds raised from such contribution shall be presented to the sick Member by a delegation from the Group.
12.3. On the marriage ceremony of a Member, the Group shall present GH¢ 1,000 as a wedding present to such Member and his/her spouse. Each Member is entitled to this benefit only once in a lifetime and may opt to take advantage of same in connection with a traditional engagement or a wedding ceremony.
12.4. A Member shall be entitled to the benefits provided under this Article 12 as long as he is a Member in good standing and has been actively involved in the activities of the Group. Those who join the group after a 3-month grace period, will be required to pay all accrued dues before qualifying to receive any benefits.
12.5. If a registered member refuses to pay the monthly dues or does not participate in activities for 6- months, such a person will lose the right to claim any benefit unless he pays all accrued dues. Exceptional circumstances will be left to the judgment and recommendations of the Executive Committee.
12.6 Members in each jurisdiction shall endeavor to mobilize and represent the Group at any ceremony organized by or for a Member and shall present the benefits provided for under this section to the affected Member or his family. To facilitate this Section 12.5 and barring any unique circumstances that prevent compliance, an affected Member shall provide the Group a minimum of two (2) weeks’ notice of the date of any event described above, to allow the Group and/or Members to adequately prepare to attend and present any benefits provided for above.
12.7 Upon a vote of the majority of Members, the unique circumstances of any event or Member’s situation shall be taken into consideration and a determination shall be made as to whether a variation should be made in any of the provisions above.
12.8 Pursuant to Article 17, this Constitution shall be amended to add or delete benefits provided for above in order for the Group to qualify as a charitable organization in any jurisdiction in which it carries out any substantial activity.
ARTICLE 13: FINANCE AUDITING
13.1. There shall be an Audit Board of three (3) Members in good standing of the Group.
13.2. The Audit Board shall have the duty and all the necessary powers to audit the accounts for Group through review and analysis of documents and other records to be provided by the Executive Committee and other Ad hoc or Standing committees.
ARTICLE 14: MEETINGS
14.1. The Group shall conduct meetings as frequent as the Executive Committee shall deem necessary and by electronic or telephonic means.
14.2. There shall be a meeting of the Executive Committee immediately preceding a general body meeting.
14.3. Any Member of the Executive Committee who fails to participate in any meeting without any tangible and previously provided reason shall pay a fine of GHC 20 in the first instance and GHC 50 for subsequent absences. A Member of the Executive Committee’s absence from three consecutive meetings without any tangible and previously provided reason may constitute grounds for removal under the removal procedures provided above.
14.4. Quorum for all meetings shall be 2/3 (two-thirds) of all Members in good standing of the Group. The President shall ensure such a quorum is present and advise the general body of the same prior to any vote being taken concerning any transaction to be approved by the general body. Where prior notice is given to all Members for any meetings, decisions taken at such meetings will be binding on all Members irrespective of whether a Member was present and/or participated in such meeting.
ARTICLE 15: DISCIPLINE/CODE OF ETHICS
15.1. All Members of the Group shall have a right to express themselves at all meetings with mutual respect, decorum and circumspection for other Members’ rights to do the same.
15.2. Members shall have the right to criticize the Group in written form to the Executive Committee for rectification.
15.3. There shall be no discrimination in appointing or electing any Member of the Group to any position or committee as long as such Member is in good standing.
15.4. Any Member who exhibits any gross misbehavior, insubordination or misconduct in the connection with any meeting, program or event of the Group, or any conduct reasonably deemed detrimental to the welfare and image of the Group, shall be referred to the Executive Committee for appropriate investigation and disciplinary action, if warranted.
ARTICLE 16: CONTRACTUAL LIABILITY
16.1. Only the duly authorized Executive Committee of the group shall have the authority to bind the Group or create any legal relationship between the Group and any third party. Any contract entered into by the Executive Committee binding the Group shall be submitted to the general body for ratification at the next meeting following execution of the contract.
16.2. Other than as provided above, no Member has the authority to bind the group in the absence of a written authorization from the Executive Committee.
ARTICLE 17: AMENDMENTS TO THE CONSTITUTION
This Constitution may be altered, added to or amended by resolution of not less than two-thirds (2/3) of the total number of all Members in good standing.
ARTICLE 18: DISSOLUTION
A special meeting of the group be called for the purpose of discussing and voting on the dissolution of the Group. A two-thirds (2/3) majority of all Members in good standing is required to dissolve the Group. In conjunction with such dissolution, the Members shall deliberate and vote on how to properly wind down the affairs of the Group and dispose of its assets and liabilities. Any remaining assets of the Group after all liabilities have been disposed of shall be donated to KSTS.
ARTICLE 19: EFFECTIVE DATE
This Constitution shall come into force on January 1, 2016 and shall remain in force until duly altered, added to or amended pursuant to Article 17 above.
IN WITNESS WHEREOF, the undersigned, being the Members of the inaugural Executive Committee and having been duly authorized to do so by the Group, adopts the foregoing as the Constitution of the 1992 Class of Koforidua Sectech and have executed this Constitution to be effective on the date first set forth above.